Microsoft Licensing for UK Academic Institutions

Microsoft Authorised Education Reseller (UK)

Specialists in Microsoft EES Subscription Licensing

Microsoft EES provided by SLA-Licensing.UK

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How to calculate the FTE count for Microsoft EES

In the Microsoft Enrolment for Education Solutions (EES) Program Guide, the Microsoft formula for calculating the FTE count in the United States is is stated as follows: Full-time Faculty + (Part-time Faculty / 3) + Full-time Staff + (Part-time Staff /2) = FTE Count. It is noted that "Employees such as maintenance, grounds keeping, and cafeteria staff may be excluded from the faculty/staff FTE employee count if they do not use institutional devices." In the UK, the FTE count is made up of Faculty and Staff members where:

Faculty are any employees, contractors and volunteers who teach or perform research for the intuition for more than 200hrs per annum and Staff are non-faculty employees, contractors and volunteers who perform work for the instruction for more than 200hrs per annum and use an institution qualified desktop.

The note about "employees such as maintenance, grounds keeping, and cafeteria staff may be excluded from the faculty/staff FTE employee count if they do not use institutional devices" still applies.

 

Some clarification/examples were provided to us by Microsoft:

  • Teachers – I will include all teaching staff - YES
     
  • Admin – I will include all admin staff - YES
     
  • Cleaners – cleaners work more than 200 hours per year but don’t have access to a PC – do I need to include them? - NO
     
  • Kitchen – kitchen assistants work more than 200 hours per year but don’t have access to a PC – do I need to include them? - NO
     
  • Cook – I will include the cook as she has access to a PC and her own staff username/log on. - YES
     
  • Midday Assistants – some midday assistants work more than 200 hours per year but none of them have access to a PC – do I need to include them? - NO
     
  • Teaching Assistants – Teaching assistants work more than 200 hours per year but don’t have their own PC/Laptop or staff user name/log on – they just help the pupils using the computers – do I need to include them? - NO


    We hope this clears up any misunderstandings in this area! Feel free to contact us with any questions.

 

 


 

Microsoft Education Licensing

EES Intro Video

Microsoft EES Introduction Video

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  • Easy Compliance
  • Customized Solutions
  • Lower Total Cost of Ownership
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  • Low Administration Involvement

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